Directory
Gather is the central place for all your member info. Directory features include:
For everyone:
- Easy photo uploading with drag and drop
- Quickly search for members by name
- Full member profiles including birthdays, vehicles, allergies, pets, medical info, and emergency contacts
- Children’s profiles accessible by parents/guardians
- Printable version with photos and basic details
- Household pages
- Member info is exportable to CSV
- Easily scannable lists of vehicles, birthdays, and roles
For admins:
- Easy invitation workflow for adding new members
- Admins can easily “impersonate” members and take actions on their behalf in case they can’t access the system
Coming soon:
- Periodic email reminders to update profile so directory stays current
- Fully customizable roles and permissions
- CSV import
Frequently Asked Questions
Do all community members need a Gather account?
Yes. This is a fundamental assumption of Gather’s design.
What about children?
Children also have separate accounts in Gather, but:
- Their profiles are editable by their parents/guardians
- They can’t sign in to the system directly and therefore can’t sign their Households for meals, reserve resources, etc.
- They don’t count in the calculation of the community’s subscription cost.
Having children in Gather is useful for things like listing them in the member directory, including them in the meals or work program, etc.
What are the different member roles and what can they do?
| Role | Abilities |
|---|---|
| Admin | All |
| Biller | View and update accounts, send statements, apply late fees, etc. |
| Meals Coordinator | Create and update meals and meals formulas, send meals messages |
| Work Coordinator | Create and update jobs and periods, change shift assignments |
| Photographer | Update member photos |
| Wikiist | Edit protected wiki pages, delete wiki pages |
What is the difference between Email and Google ID in a member profile?
Email is the address at which people want to be contacted.
Google ID is what people will use for Google sign-in. If the person never needs to sign in or wishes to use password sign-in, they don’t need a Google ID.
How do households relate to units?
A unit represents a physical location like a house or apartment.
A household represents a group of members that share finances for the purposes of billing. Several households may exist in a single unit. Meal signups and billing statements are on a household basis for this reason. It wouldn’t make sense to send separate statements to two members of the same household.
In general, each member must belong to exactly one household. An exception to this rule is that children can belong to multiple households if their parents/guardians are in different households.
Will inactive users still receive emails?
Only billing statement-related emails will still go to inactive users in the event they still have a balance. Inactive users can also have their emails deleted so even billing statement emails could be silenced by removing the inactive user’s email address.