Reservations
Community is all about sharing. Gather makes it easy to share common resources in a fair and organized way:
- Book rooms, vehicles, or other resources
- Daily, weekly, and monthly calendar views
- Customizable, rich-text resource guidelines so members are reminded of community policies at the time of reservation
- Fine-grained reservation policies including things like event type, max. days per year, max. length, max. days in advance, etc. See below for more details.
- Exportable reservation calendars
Frequently Asked Questions
Why can’t I delete a reservation after it has started?
Reservations can’t be deleted after they have started because we feel this increases the incentive to only reserve community resources when one is reasonably certain of needing them, rather than doing so speculatively with the intention of possibly canceling later.
Reservations can still be shortened after they have begun, and we recommend this as the proper course of action for someone realizing they no longer need the resource. They can shorten the booking to end around the current time, after which someone else is then free to reserve it.
If some communities disagree with the above then we can certainly make this an option in the system rather than a hard and fast rule. Please let us know.
How do we set maximum booking amounts or maximum days in advance or …?
Gather has a sophisticated set of protocols for governing reservations. They include:
- Fixed start and end times (great for guest rooms or other per-day resources)
- Customizable reservation types (e.g. personal vs. official) with the ability to set different protocols for different types
- Maximum days in advance
- Maximum reservation duration
- Household limits
- Maximum days per year with a reservation
- Maximum total hours per year
- Customizable notices that appear at the top of the reservation form
- Customizable resource policies that reservers must agree to when making a reservation
- For multi-community clusters, the ability to disable or require a sponsor for reservations from other communities
Each of the above is configurable for a single resource or group of resources.
Can I reserve multiple resources for the same event?
We are working on this function. Currently, the system will merge events with the same names and times into a single event on the reservations calendar, but you do have to create multiple reservations.
How do I configure all the above settings?
Click ‘Reservations’ and then click the ‘Protocols’ tab. Create a new protocol or edit an existing one. See the descriptions beneath each field in the protocol form for more information on what you can achieve with the protocol.